How to Recall an Email in Outlook 365? Probably you forget to include a piece of critical information in an email and push the “send” button without checking your work. Well, there is some good news if you send and receive emails using the Microsoft Outlook program.
After you have sent an email in Outlook, you have the option of recalling it so that you may include any critical data that you may have forgotten. In this post, I’ll walk you through the process of identifying an email in Outlook using a few straightforward steps. As a result, pay close attention to the instructions.
6 Easy Steps to Recall an Email in Outlook 365
Note The approach that we have demonstrated here only works for the Outlook desktop client. For the entire procedure to be successful, both you and the receiver must use Microsoft Exchange or Microsoft 365 accounts associated with the same company.
Step 1: Open Microsoft Outlook.
Step 2: From the Navigation Pane, choose the ‘Sent Items folder and click on it.
Then, right-click on the message that you want to remember and select “Recall.”
Step 3: Select the ‘Message’ tab from the drop-down menu.
Step 4: In the ‘Move’ group, select the ‘More Move Options’ drop-down menu with a letter and an envelope button located to the ‘Move’ button.
Step 5: At this point, click on the ‘Recall This Message’ button.
Step 6: You will now present with a pop-up menu that has two alternatives.
Choose ‘Delete Unread Copies of This Message’ from the drop-down menu if you want to remember the message. Also, select the option that says, “Please notify me if the recall is successful or unsuccessful for each recipient.”
Finally, click on the OK button, and you have done!
Recalling Your Mail and Replacing it with a new one
Fortunately, Outlook also has a tool that allows you to recall an email and then replace it with a fresh one if you make a mistake. Here’s how it works:
Step 1: Open Microsoft Outlook.
From the Navigation Pane, choose the ‘Sent Items folder and click on it.
Step 2: Then, right-click on the message you want to remember and select “Recall.”
Step 3: Select the ‘Message’ tab from the drop-down menu.
Step 4: In the ‘Move’ group, select the ‘More Move Options’ drop-down menu with a letter and an envelope button located in the ‘Move’ button.
Step 5: At this point, click on the ‘Recall This Message’ button.
Step 6: You would present a pop-up menu that has two alternatives.
You can pick ‘Delete Unread Copies and Replace With a New Message’ if you only want to bring the message back to mind. Also, select the option that says, “Please notify me if the recall is successful or unsuccessful for each recipient.” Make any necessary changes to the message, and then click on the ‘Send’ button to send the updated message to your recipients.
According to Microsoft, if you recall a communication, the receiver may receive a reminder about it. So remember that even if you recollect sending a message, the receiver may still be aware that you sent them anything insulting or something along those lines.
Conclusion
So there was everything there needed to know about how to recall an email in Outlook. Please keep in mind that this procedure is not wholly perfect and may not always be practical. If the recipient opens your email, you will not be able to retrieve it. If the receiver uses a different email client, the recall functionality will not function as intended.
In addition, if your message is placed in a public folder, the recall functionality will not work. We hope that this post will assist you in recalling any incorrect email that you may have sent by mistake.
